1.1. This instruction has been drawn up in accordance with the Order of the Ministry of Health and Social Development of the Russian Federation dated August 26, 2010 No. No. 761n. "On Approval of the Unified Qualification Handbook for the Positions of Managers, Specialists and Employees, Section "Qualification Characteristics of the Positions of Educational Workers"
1.2. The secretary of the educational unit refers to the teaching and support staff.
1.3. This job description defines the duties, rights and responsibilities of the secretary of the educational unit.
1.4. A person with an average professional education in the field of office work without presenting a requirement for work experience or secondary (full) general education and professional training in the field of office work without presenting requirements for work experience.
1.5. The secretary of the educational unit is appointed and dismissed by order of the director of the technical school.
1.6. The secretary of the educational unit must know:
Laws and other normative legal acts regulating educational activities;
State standards of the unified system of organizational and administrative documentation;
Regulations and instructions for record keeping;
The structure of the technical school, its staff;
Rules for the operation of office equipment; rules for using receiving and intercoms, fax, duplicator, scanner, computer;
Rules for working with text editors and spreadsheets, databases, e-mail, browsers;
Technology for creating, processing, transferring and storing documents;
business correspondence rules;
Rules for printing business letters using standard samples;
foundations of ethics and aesthetics;
Rules business communication;
Rules of the internal labor schedule of the technical school;
Rules on labor protection and fire safety.
1.7. The secretary of the scientific unit in his work is guided by:
Charter, orders and instructions of the director of the technical school;
The main regulatory and methodological documents regulating the rules for the preparation and execution of documents and the organization of work with them;
business instructions;
The internal labor regulations of the technical school;
This job description.
1.8. During the absence (illness, vacation, etc.) of the secretary of the educational unit, his duties are performed by a person appointed by order of the director of the technical school.
- 2. Functions
2.1. Preparation of draft orders and instructions for the movement of the contingent of students.
2.2. Performing various operations using computer technology according to programs designed to collect, process and present information.
2.3. Registration of personal files of students, student cards, progress books.
2.4. Participation in the organization of intermediate and state final certification.
2.5. Maintaining a book of issuance of diplomas and duplicates of diplomas and certificates, an alphabetic book of students.
2.6. Participation in work admission committee.
- 3. Job Responsibilities
The secretary of the educational unit performs the following job responsibilities:
3.1. Conducts office work, including in electronic form.
3.2. Prepares draft orders and instructions on the movement of the contingent of students.
3.3. Performs various operations using computer technology according to programs designed to collect, process and present information.
3.4. Prepares personal files of students accepted for training and protocols of the admissions committee of the technical school.
3.5. Prepares progress books student tickets students.
3.6. Participates in the organization of intermediate and state final certification of students of the technical school.
3.7. Keeps books for issuing diplomas and duplicates of diplomas and certificates, an alphabetical book of students, accounting for hours academic work teachers and student attendance.
3.8. Participates in the work of the selection committee of the college.
3.9. Prepares orders and instructions for the movement of the contingent of students.
3.10. Prepares applications for accounting and reporting documentation.
3.11. Processes and arranges the delivery of personal files of students to the archive.
3.12. Works in close contact with teachers, heads of departments, personnel department, accounting service of the technical school.
3.13. Performs other assignments of the management of the technical school, which are not included in this job description, but have arisen in connection with the production need.
- 4. Rights
The secretary of the educational unit has the right:
4.1. Receive from the specialists of the structural divisions of the technical school the information necessary for the implementation of their activities.
4.2. Submit proposals for the consideration of the direct management on the issues of office work of the technical school and the educational part.
4.3. Require managers to assist in the performance of their duties.
5. Responsibility
The Academic Secretary is responsible for:
5.1. For improper performance or non-performance of their official duties provided for by this job description - within the limits determined by the current labor legislation Russian Federation.
5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
5.3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
5.4. For violation of the requirement federal law“On Personal Data” and other regulatory legal acts of the Russian Federation, as well as internal regulatory acts of the technical school regulating the protection of the interests of personal data subjects, the procedure for processing and protecting personal data - within the limits established by the current legislation of the Russian Federation.
5.5. For failure to perform or improper performance of their functions and duties provided for by this job description, orders, orders, instructions of the management of the technical school, not included in this job description, but arising in connection with production needs and other offenses - in accordance with the current legislation of the Russian Federation: remark, reprimand, dismissal.
6. Interactions
Academic secretary:
6.1. Works according to a schedule based on a 40-hour working week and approved by the director of the college.
6.2. Independently plans his work for each academic year and half a year. The work plan is agreed with the head of the structural unit of the preschool educational institution, which is approved by the director of the technical school no later than five days from the beginning of the planning period.
6.3. Receives information of a regulatory, legal and organizational and methodological nature from the head of the structural unit of the preschool educational institution, gets acquainted with the relevant documents against receipt.
6.4. Systematically exchanges information on issues within its competence with the deputy directors of the technical school and employees of the technical school.
6.5. Interacts with the educational part, personnel department, accounting department.
6.6. Maintains confidentiality.
JOB DESCRIPTION
Secretary of the educational department
(dispatcher)
- 1. General provisions
1.1. This instruction has been drawn up in accordance with the Order of the Ministry of Health and Social Development of the Russian Federation dated August 26, 2010 No. No. 761n. "On Approval of the Unified Qualification Handbook for the Positions of Managers, Specialists and Employees, Section "Qualification Characteristics of the Positions of Educational Workers".
1.2. The secretary of the educational unit (dispatcher) refers to the educational support staff.
1.3. This job description defines the job duties, rights and responsibilities of the secretary of the educational unit (dispatcher).
1.4. A person who has a secondary professional education in the field of office work without presenting a requirement for work experience or a secondary (complete) general education and professional training in the field of office work without presenting requirements for work experience is appointed to the position of secretary of the educational unit (dispatcher).
1.5. The secretary of the educational unit (dispatcher) is appointed and dismissed by order of the director of the technical school.
1.6. The secretary of the training unit (dispatcher) must know:
Laws and other normative legal acts regulating educational activities;
Regulations and instructions for record keeping;
The structure of the technical school, its staff;
Rules for the operation of office equipment; rules for using receiving and intercoms, fax, duplicator, scanner, computer;
Rules for working with text editors and spreadsheets, databases, e-mail, browsers;
Technology for creating, processing, transferring and storing documents;
business correspondence rules;
State standards of the unified system of organizational and administrative documentation;
Rules for printing business letters using standard samples;
Fundamentals of ethics and aesthetics;
Rules of business communication;
Internal labor regulations;
Rules on labor protection and fire safety.
1.7. The secretary of the scientific unit (dispatcher) in his work is guided by:
Charter, orders and instructions of the director of the technical school;
The main regulatory and methodological documents regulating the rules for the preparation and execution of documents and the organization of work with them;
business instructions;
The internal labor regulations of the technical school;
This job description.
1.8. During the absence (illness, vacation, etc.) of the secretary of the educational unit, his duties are performed by a person appointed by order of the director of the technical school.
2.Functions
2.1. Drawing up the schedule of training sessions and replacements of training sessions
2.2. Registration of the schedule of the educational process and journals of study groups.
2.3. Registration of forms No. 2, No. 3 for proofreading hours by teachers.
2.4. Participation in the organization of intermediate and state final certification of students of the technical school.
2.5. Participation in the work of the selection committee of the technical school.
2.6. Keeping a time sheet of teachers, teachers of the technical school.
3.Job responsibilities
The Academic Secretary has the following responsibilities:
3.1. Conducts office work, including in electronic form.
3.2. Draws up the schedule of training sessions and replacements of training sessions.
3.3. Draws up the schedule of the educational process, the schedule of consultations.
3.4. Participates in the preparation and design of journals for study groups.
3.5. Draws up forms No. 2, No. 3 for proofreading hours by teachers.
3.6. Participates in the organization of intermediate and state final certification of students of the technical school.
3.7. Participates in the work of the selection committee of the college.
3.8. Keeps a time sheet of teachers, teachers of the technical school.
3.9. Prepares applications for accounting and reporting documentation.
3.10. Processes and arranges official documentation in the archive.
3.11. Works in close contact with teachers, heads of departments, personnel department, accounting service of the technical school.
3.12. Performs other assignments of the management of the technical school, which are not included in this job description, but have arisen in connection with the production need.
- 4. Rights
The secretary of the educational unit has the right:
4.1. Receive from the specialists of the structural divisions of the technical school the information necessary for the implementation of their activities.
4.2. Submit proposals for the consideration of the direct management on the issues of office work of the technical school and the educational part.
4.3. Require managers to assist in the performance of their duties.
5. Responsibility
The Academic Secretary is responsible for:
5.1. For improper performance or non-performance of their official duties provided for by this job description - to the extent determined by the current labor legislation of the Russian Federation.
5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
5.3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
5.4. For violation of the requirements of the federal law "On Personal Data" and other regulatory legal acts of the Russian Federation, as well as the internal regulations of the technical school regulating the protection of the interests of personal data subjects, the procedure for processing and protecting personal data - within the limits established by the current legislation of the Russian Federation.
5.5. For failure to perform or improper performance of their functions and duties provided for by this job description, orders, orders, instructions of the management of the technical school, not included in this job description, but arising in connection with production needs and other offenses - in accordance with the current legislation of the Russian Federation: remark, reprimand, dismissal.
6. Interactions
Academic secretary:
6.1. Works according to a schedule drawn up on the basis of a 40-hour working week and approved by the director of the technical school.
6.2. Independently plans his work for each academic year and semester. The work plan is agreed with the head of the structural unit of the preschool educational institution, which is approved by the director of the technical school no later than five days from the beginning of the planning period.
6.3. Receives information of a regulatory, legal and organizational and methodological nature from the head of the structural unit of the preschool educational institution, gets acquainted with the relevant documents against receipt.
6.4. Systematically exchanges information on issues within its competence with the deputy directors of the technical school and employees of the technical school.
6.5. Interacts with employees of the educational department, personnel department, accounting department.
6.6. Maintains confidentiality.
Type sample
APPROVE
___________________________________ (initials, surname)
(name of company, _________________________
enterprise, etc., his (director or other
legal form) official,
authorized to approve
job description)
"" ____________ 20__
Job description
academic secretary
______________________________________________
(name of organization, enterprise, etc.)
"" ______________ 20__ N_________
This job description has been developed and approved for
on the basis of an employment contract with __________________________________________
(name of the position of the person for whom
______________________________________________________ and in accordance with
this job description has been drawn up)
the provisions of the Labor Code of the Russian Federation and other regulatory
acts regulating labor relations in the Russian Federation.
I. General provisions
1.1. The secretary of the educational part belongs to the category of technical
performers.
1.2. A person who has
secondary (complete) general education _____________________________________
(no experience requirement)
_________________________________________________________________________
work; work experience of at least 3 years)
or higher professional education without presenting requirements for
work experience.
1.3. Appointment to the post of secretary of the educational unit and dismissal
from it is made by order of the head of the institution on presentation
1.4. The secretary of the educational unit must know:
- regulations and instructions for record keeping;
- management of the institution and its divisions;
- rules for the operation of voice recorders, tape recorders;
- rules for the use of reception and communication devices;
- standards of a unified system of organizational and administrative
documentation;
- internal labor regulations;
- rules and regulations of labor protection, safety measures,
industrial sanitation and fire protection;
- _________________________________________________________________.
1.5. The Academic Secretary reports directly to
________________________________________________________________________.
(head of the institution; other official)
1.6. During the absence of the secretary of the educational unit (vacation, illness and
etc.) his duties are performed by a person appointed by order of the head
institution that acquires the relevant rights and bears
responsibility for the quality performance of the tasks entrusted to him
responsibilities.
1.7. ______________________________________________________________.
II. Job Responsibilities
Academic secretary:
2.1. Prepares personal files of those accepted for training and reception protocols
institution commissions.
2.2. Issues progress books, student cards of students.
2.3. Keeps books of issuance of diplomas and duplicates of diplomas and
certificates, alphabetical book of students.
2.4. Maintains records of faculty hours and attendance
lessons for students.
2.5. Prepares study logs, orders and instructions for
movement of the contingent of students.
2.6. Prepares applications for accounting and reporting documentation.
2.7. Processes and arranges the delivery of personal files of students to the archive.
2.8. Works closely with teachers, directors
departments, accounting educational institution.
2.9. ______________________________________________________________.
III. Rights
The secretary of the educational unit has the right:
3.1. Get acquainted with the draft decisions of the management of the institution,
relating to his activities.
3.2. On issues within its competence, to submit to
consideration of the management of the institution proposals for improving activities
establishment and improvement of working methods; comments on activities
employees of the institution; suggest options for eliminating existing
activities of the institution shortcomings.
3.3. Request personally or on behalf of the management of the institution from
structural divisions and specialists information and documents,
necessary for the performance of their duties.
3.4. Engage specialists from all (individual) structural
units to solve the tasks assigned to it (if it
provided for by the provisions on structural divisions, if not - with
permission of the head of the institution).
3.5. Require the management of the institution to provide assistance in
performance of their duties and rights.
3.6. ______________________________________________________________.
IV. A responsibility
The Academic Secretary is responsible for:
4.1. For improper performance or non-performance of their official
duties set out in this job description
within the limits determined by the labor legislation of the Russian Federation.
4.2. For offenses committed in the course of exercising their
activities - within the limits determined by administrative, criminal and
civil legislation of the Russian Federation.
4.3. For causing material damage - within the limits determined
labor and civil legislation of the Russian Federation.
The job description was developed in accordance with ________________
(Name,
_____________________________.
document number and date)
Head of structural unit (initials, surname)
_________________________
(signature)
"" _____________ 20__
AGREED:
Boss legal department
(initials, surname)
_____________________________
(signature)
"" ________________ 20__
I am familiar with the instruction: (initials, surname)
_________________________
(signature)
EKSD 2018. Edition dated April 9, 2018
To search for approved professional standards of the Ministry of Labor of the Russian Federation, use reference book of professional standards
Secretary of the educational department
Job responsibilities. Accepts incoming correspondence to the educational institution, transfers it in accordance with the instructions of the head of the educational institution to structural divisions or specific performers for use in the process of work or preparation of answers. Conducts office work, including in electronic form, prepares draft orders and instructions for the movement of a contingent of students, draws up personal files of those accepted for training, maintains an alphabetic book of students and records the hours of educational work of employees of an educational institution, processes and draws up the delivery of personal files of students to the archive . Performs various operations using computer technology according to programs designed to collect, process and present information. Monitors the timely consideration and preparation of documents, orders received for execution by structural divisions of educational institutions and specific executors. On behalf of the director (his deputy), he draws up letters, requests, other documents, prepares answers to the authors of the appeals. Carries out control over the execution by employees of the educational institution of issued orders and instructions, as well as compliance with the deadlines for the execution of instructions and instructions of the head of the educational institution, taken under control. Works in close contact with the head of the educational institution (his deputies), teachers, heads of structural divisions. Follows the rules on labor protection and fire safety.
Must know: laws and other regulatory legal acts regulating educational activities, regulations and instructions for record keeping, the structure of an educational institution, its staff, rules for the operation of office equipment, rules for using receiving and intercom devices, fax, copying device, scanner, computer, rules for working with text editors and spreadsheets, databases, e-mail, browsers, technology for creating, processing, transmitting and storing documents, business correspondence rules, state standards unified system of organizational and administrative documentation, rules for printing business letters using standard samples, the basics of ethics and aesthetics, business communication rules, internal labor regulations of an educational institution, labor protection and fire safety rules.
qualification requirements. Secondary vocational education in the field of office work without presenting a requirement for work experience or secondary (complete) general education and professional training in the field of office work without presenting a requirement for work experience.
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